--- title: "RFQ Software Features: Collect, Compare & Award" description: "Create RFQs, collect supplier quotes without logins, compare price and lead time side by side, rank offers, place orders, export data, and connect via API." canonical: "https://www.auravms.com/features" updated: 2026-08-30 --- RFQ software features # RFQ Software Features for Collecting and Comparing Supplier Quotes Create RFQs, collect structured supplier responses without requiring accounts, compare price, available quantity, lead time, and terms side by side, then place the order. Teams using AuraVMS save 25 days of manual work each year. [Start a free trial](https://app.auravms.com/signup) [Contact Us](https://www.auravms.com/contact) ![AuraVMS RFQ automation connected to ERP and inventory systems through the REST API](https://www.auravms.com/images/automation.png) ### Seamless Integrations & Automation Automate tedious manual labour work of your team, and focus time on what actually matters Automation ## Connect Qualified Quotes Directly to My ERP Use AuraVMS's free, open REST API to integrate with your ERP or inventory system, turn qualified quotations into purchase orders, and send those orders directly into your ERP. Combined with these integrations, AuraVMS customers can eliminate over 95% of manual procurement data entry and spend more time finding suppliers, negotiating, and managing vendor relationships. Create RFQs and collect quotes automatically using your product, UOM master, and inventory data through the API Turn qualified supplier quotations into purchase orders and send them directly to your ERP Effective, automated & concise supplier communications. Reducing the need to personally follow up with vendors & collect information Standardize procurement data for reuse and analysis. No more managing the same workflow across Excel, Google Sheets, and email clients Vendor Management ## Supplier Performance Monitoring & Relationship Management When dealing with 50+ suppliers of different materials, it's easy to lose track of which supplier sells what. AuraVMS makes supplier management effortless by organizing all vendor data in one place. Compare supplier performance on response rate, pricing efficiency, and timely deliveries Build stronger supplier relationships with response and performance history in one place Send automatic reminders to suppliers who haven't responded yet Organize suppliers with custom tags for better categorization and quick access ![AuraVMS supplier performance comparison dashboard with response, pricing, and delivery metrics](https://www.auravms.com/images/supplier%20performance%20comparison.png) ### Supplier Performance Dashboard Track supplier metrics in real time with customizable KPIs Watch it in the product · 0:40 ## How to add and manage suppliers in AuraVMS Add a supplier with contact details, categories and location, import hundreds from a spreadsheet, and see how each one has responded. [Video: How to add and manage suppliers in AuraVMS](https://www.auravms.com/videos/add-and-manage-suppliers.mp4) · [Captions (WebVTT)](https://www.auravms.com/videos/add-and-manage-suppliers.vtt) ### Transcript Choose who should quote. Pick suppliers you already know, or add a new one right here. Enter their contact details, phone and email, then tag what they sell and where they're based. They're saved for every future request. All your suppliers live in one list. Moving from spreadsheets? Import hundreds of suppliers in one go. And see how each supplier has responded, at a glance. ![AuraVMS side-by-side supplier quotation comparison with L1, L2, and L3 price ranking](https://www.auravms.com/images/comparison%20screen.png) 3 Quotations Received Best Price, TAT Highlighted Quote Management ## Easy Comparison of Quotations Collecting and organizing responses in different formats is tedious. AuraVMS automatically standardizes all quotes for easy comparison, saving you hours of manual work. All quotes automatically formatted for side-by-side comparison Send automated reminders to suppliers who haven't responded Export consolidated quote data via API or Excel with one click [Try it yourself for free](https://app.auravms.com/signup) Document Management ## Attach Specifications & Documents Stop sending attachments separately via email. With AuraVMS, attach product specifications, engineering drawings, images, and documents directly to each RFQ item. Suppliers receive everything in one place, reducing confusion and ensuring accurate quotes. Attach PDFs, Word docs, Excel files, and images to each RFQ item Suppliers download specifications directly from their quote page Secure storage with automatic backup and file integrity verification Complete audit trail of all file uploads, downloads, and deletions **Supported formats:** PDF, DOC, DOCX, XLS, XLSX, PNG, JPG, JPEG ![AuraVMS RFQ item list with attached specifications and supplier documents](https://www.auravms.com/images/items%20list.png) ### Attach Files to RFQ Items Share specifications and documents directly with your suppliers ![AuraVMS private anonymous supplier bidding interface with no competing quotes shown](https://www.auravms.com/images/individual%20supplier%20anonymous%20bidding%20screen.png) Private Supplier View Competitor Prices Hidden Fair Competition ## Anonymous & Fair Bidding - No Supplier Signup Required Ensure fair competition among your suppliers with zero friction. When you send an RFQ through AuraVMS, each supplier receives a unique instant-access link. No signup, no login, no training needed - they simply click and quote. Each supplier sees only their own quote, never competitor prices. Suppliers receive instant-access links via email/WhatsApp - NO signup required Zero onboarding or training needed for your vendors Each supplier sees only their own quote, never competitor prices Encourages genuine best-price offers without undercutting games Data Export ## Complete Data Export with One Click Need to analyze your procurement data or share with stakeholders? Export everything at once. AuraVMS compiles 22 comprehensive data fields and delivers a formatted Excel file directly to your email. #### RFQ Data - • RFQ ID & Dates - • Terms & Conditions - • Payment Terms - • Shipping Terms #### Product Data - • Product Names - • Quantities & UOM - • Specifications - • Delivery Dates #### Supplier Data - • Company Names - • Contact Details - • Categories - • Email & Phone #### Quote & Order Data - • Prices & Quantities - • Lead Times - • Order Status - • Placement Dates [Try it yourself for free](https://app.auravms.com/signup) ### 22 Data Fields Complete procurement history in one Excel file Delivered to your email instantly Digital Procurement ## Digitize My Entire Procurement Process From RFQ creation to order placement, AuraVMS provides a seamless digital experience 📊 ### Analytics Dashboard Real-time KPIs: RFQ closure time, supplier response rates, spending by vendor, lead times. Filter by date range. 🔄 ### Automated Workflows Automatic RFQ distribution, supplier reminders, and order confirmations. Set up once, save hours daily. 📎 ### Document Attachments Attach specifications, drawings, and documents directly to RFQ items. Suppliers get everything they need. 📱 ### Mobile Accessible Access your procurement data anywhere, anytime, from any device. Suppliers quote easily from their phones. More Features ## And a whole lot more possibilities AuraVMS is packed with powerful features designed to make your procurement process efficient and hassle-free. ### Import Vendors In Bulk Upload your existing supplier list from Excel or CSV - names, contacts, emails, and categories. Validates data automatically and skips duplicates. Your entire vendor database ready in under 5 minutes. ### Highlight Best Quotations We highlight the best quotations based on Price, Lead-time and MOQ. So you can make the decision quickly ### Email & Whatsapp Communication AuraVMS seamlessly integrates your Email and WhatsApp integrations so you can reach your vendors wherever they are most comfortable ### Unlimited RFQs & Quotations We charge you only for access, and after your 7 day trial period. You don't have to worry about losing your precision historical data ### Monitor Vendor Performance Monitor closely, which vendors are most engaged and which vendors need relationship building ### Sending Reminders Tired of following up with suppliers? Use AuraVMS to send reminders to all vendors who have not quoted yet ### 24X7 Live Support We are reachable and at your service 24X7 via Email and WhatsApp. If you face any challenges or what to request new features, you can reach us quickly ### Industry Standard Security & Compliance Procurement data is a very sensitive subject for every business. We make sure that only you can use your data and no one else can. With regular security audits, and following top security practices ### Analytics Dashboard Track procurement KPIs in real-time: average RFQ closure time, supplier response rates, spending by vendor, lead time comparisons. Filter by date range - today, 7 days, 30 days, 90 days, or all-time. ### Customizable Templates Customize the templates for RFQ and Quotation according to your needs and usage ### On Premise Setup Worried about security of sensitive procurement data? We will help you set-up our entire software on your own servers and systems to run independently. Get your personalized custom features and workflows that are specific to your organizations without worrying about any security issues ### Attach Specifications & Documents Attach PDFs, Excel files, images, and drawings directly to RFQ items. Suppliers see exactly what you need - no separate emails required. Secure storage with full audit trail. ### One-Click Complete Data Export Export your entire procurement history to Excel - RFQs, suppliers, quotations, orders, terms, and specifications. 22 data fields delivered directly to your email. ### Fair & Anonymous Bidding Suppliers receive instant-access links - no signup, no login, no training needed. Each supplier sees only their own quote, never competitor prices. Zero friction for your vendors. ### Complete Audit Trail Every action is logged - file uploads, downloads, quote submissions, order placements. Know who did what and when for complete compliance. ### Smart Auto-Suggestions AuraVMS learns from your history. Get instant suggestions for product names and units of measure as you type. Create RFQs faster than ever. ### Powerful Search & Filters Find any RFQ instantly. Search by product name, RFQ ID, or supplier. Filter by status (open/closed), response state, and sort by date or activity. [Explore all features](https://app.auravms.com/signup) Integrations ## Simple Integrations With Internal Systems Integrate AuraVMS with your internal systems to seamlessly transform your business data to procurement and to seamless delivery of your goods and services Zendesk LinkedIn PayPal GitHub AWS Zapier Trello Slack Azure MongoDB Zapier Trello Slack Azure MongoDB Calendly Intercom Google Cloud DocuSign Jira Calendly Intercom Google Cloud DocuSign Jira Asana Wordpress Salesforce Stripe Shopify Asana Wordpress Salesforce Stripe Shopify Zendesk LinkedIn PayPal GitHub AWS Customer Success ## Trusted by procurement teams worldwide “We were comparing supplier quotes on a shared Excel sheet that three people edited simultaneously — it was chaos. AuraVMS put every quote in the same format, side by side, and the arguing stopped. We close RFQs in two days now instead of two weeks.” Gunnar Sjoberg Procurement Manager · Metal fabrication · Ohio “I run a 40-person manufacturing unit. Coupa quoted us $70,000 a year — that's more than my procurement headcount costs. AuraVMS does 90% of what I need for $15 a month. The ROI isn't even a question.” Devansh Kothari Operations Director · Electronics manufacturer · Texas “The anonymous bidding feature is the real differentiator. Before, suppliers knew they were the only one quoting and priced accordingly. Now they see a competitive process and we've seen prices drop 8–12% on average across our top 20 SKUs.” Shubhangi Deshpande Head of Procurement · Pharmaceutical company · Mumbai “My suppliers don't need to sign up for anything. They get a link, they fill in their price, done. That was the dealbreaker with every other tool we tried — suppliers just refused to create accounts on yet another portal.” Tomas Hrbek Purchasing Manager · Construction supplies · Florida “We manage three construction projects simultaneously, each with different material requirements. Before AuraVMS, I had a separate spreadsheet per project and spent Fridays consolidating. Now each project lead creates their own RFQs and I see everything in one dashboard.” Bridget O'Sullivan Project Director · General contractor · Colorado Verified customer “The WhatsApp integration is huge for us. Half my suppliers in Latin America don't check email regularly but they're on WhatsApp all day. Quotes come back in hours instead of days.” Sebastian Uribe Supply Chain Manager · Trading & distribution · Mexico Watch it in the product · 0:39 ## Procurement team roles and permissions in AuraVMS Invite colleagues, set their role and manager, and switch each permission on or off: creating requests, sending them, adding suppliers, exporting data. [Video: Procurement team roles and permissions in AuraVMS](https://www.auravms.com/videos/procurement-team-roles-and-permissions.mp4) · [Captions (WebVTT)](https://www.auravms.com/videos/procurement-team-roles-and-permissions.vtt) ### Transcript Working with a team? Bring everyone into one workspace. Each person has a role, and a manager they report to. Invite a colleague by email, then choose their role and who they report to. Then control exactly what each person can do: create requests, send them out, add suppliers, or export data. Switch each one on or off. And as a manager, you see your team's requests alongside your own. ## Ready to streamline my procurement process? Join 100+ companies who have transformed their procurement workflow with AuraVMS. Start my free trial today - no credit card required. [Try For Free](https://app.auravms.com/signup) [Contact Sales](https://www.auravms.com/contact) 7-day free trial with full access No credit card required Cancel anytime Expert onboarding support Choose my starting point ## One product. Six useful entry points. Each guide answers a distinct procurement job without pretending AuraVMS is an RFP suite, supplier marketplace, or full procure-to-pay platform. Core workflow ### [RFQ software](https://www.auravms.com/rfq-software) Create, distribute, collect, compare, and place the order. Coordination ### [RFQ automation](https://www.auravms.com/rfq-automation-software) Standardize repeated work, reminders, ranking, exports, and API access. Response quality ### [Quotation collection](https://www.auravms.com/supplier-quotation-collection-software) Collect consistent commercial fields from selected suppliers. Supplier experience ### [No-login response portal](https://www.auravms.com/supplier-quote-response-portal) Give invited suppliers a private, browser-based way to quote. Evaluation ### [Quote comparison](https://www.auravms.com/side-by-side-easy-vendor-quote-comparison) Compare complete offers with L1, L2, and L3 price ranking. Free tool ### [Free RFQ generator](https://www.auravms.com/tools/rfq-template) Choose a practical template and download a supplier-ready RFQ PDF.