---
title: "RFQ Automation Software: Track, Remind & Compare"
description: "Automate RFQ distribution, response tracking, supplier reminders, L1/L2/L3 price ranking, exports, and API-connected workflows with AuraVMS."
canonical: "https://www.auravms.com/rfq-automation-software"
updated: 2026-08-30
---

RFQ automation software

# Automate RFQ distribution, response tracking, and quote comparison.

Create the RFQ once, send private no-login links, see who has responded, remind pending suppliers on supported plans, rank prices L1/L2/L3, and export the result. Use the REST API for ERP, inventory, or agent workflows.

[Start a free trial](https://app.auravms.com/signup)

[See pricing](https://www.auravms.com/pricing)

No login

required for invited suppliers

Status

responded and pending suppliers in one workspace

L1 / L2 / L3

automatic price ranking by item

REST API

for connected RFQ workflows

01 / The problem

## A reusable template is not an automated RFQ workflow.

Buyers still have to track replies, chase non-responders, reconcile quote formats, and build a decision view. When those steps live across inboxes and spreadsheets, the RFQ is digital but the coordination is still manual.

01

**Repeated setup**

Supplier details, items, quantities, and instructions are copied between email, spreadsheets, and procurement records.

02

**Inbox-based follow-up**

The buyer has to work out who has responded, who has not, and where the latest supplier message lives.

03

**Manual comparison**

Responses must be reorganized before prices, quantities, lead times, and remarks can be reviewed together.

02 / The workflow

## Automate the repeatable steps. Keep commercial judgment visible.

AuraVMS structures the repeatable steps; your team still evaluates supplier fit, quality, risk, and the final award.

STEP 01

### Create

Build the RFQ from reusable supplier and item data, with the same commercial fields for every invitee.

STEP 02

### Send

Email each selected supplier a private browser link instead of a separate editable spreadsheet.

STEP 03

### Track

See who has responded in the buyer workspace and send reminders on supported plans.

STEP 04

### Compare

Review responses side by side with automatic L1/L2/L3 price ranks, then export or place the order.

![AuraVMS dashboard showing RFQ activity and response status](https://www.auravms.com/demo-screenshots/dashboard.png)

Operational visibility

## See every RFQ and supplier response status in one dashboard.

The dashboard and RFQ views keep current activity in the buyer workspace, so follow-up does not depend on searching personal inboxes.

- Open and closed RFQs with quote counts
- Responded and non-responsive supplier status
- Structured quote data tied to each RFQ item
- RFQ and response data available through documented API endpoints

03 / Questions

## Answers before you shortlist.

### What does RFQ automation software automate?

AuraVMS structures RFQ creation, supplier distribution, response collection, response tracking, price ranking, and export. Reminders and Excel exports are available on supported plans.

### Can AuraVMS send RFQs automatically from an ERP or inventory system?

AuraVMS provides REST API endpoints for RFQ data and actions. An ERP- or stock-level trigger must be built against the system that owns that data and may require custom integration work.

### Does AuraVMS automatically choose the winning supplier?

No. AuraVMS ranks quoted prices and presents comparable commercial details. The buyer remains responsible for evaluating quality, fit, risk, and the final award.

### Do suppliers need an AuraVMS account?

No. Each invited supplier can open its private response link and submit a quotation without creating an account or downloading an app.

04 / Continue

## Follow the next useful thread.

See the complete flow

### [RFQ software](https://www.auravms.com/rfq-software)

Evaluation guide

### [RFQ automation and quote comparison](https://www.auravms.com/blogs/automated-vendor-quote-comparison-rfq-analysis-2026)

Connect a workflow

### [AuraVMS API documentation](https://www.auravms.com/docs)

## Move the next RFQ from invitation to comparison in one workflow.

[Start a free trial](https://app.auravms.com/signup)