Goods Receipt Note (GRN)

A Goods Receipt Note (GRN) is an internal document created by a receiving department to confirm that ordered goods have been received from a supplier. It serves as proof of delivery and is a critical component in the three-way matching process for invoice verification.

Key information on a GRN includes:

• Supplier details and Purchase Order number
• Date and time of receipt
• Description and quantity of goods received
• Inspection results (accepted/rejected quantities)
• Receiving personnel signature

Digital procurement systems automate GRN creation, often using barcode scanning or mobile apps at the receiving dock. This electronic capture streamlines the matching process against POs and invoices, accelerating payment cycles and improving accuracy in inventory records.