All Features You Need For A
Quotation Software As A Buyer
Save 25 days of work every year by focusing on finding new suppliers & negotiations. AuraVMS eliminates the need to manually collect and compile vendor quotations.
All Features You Need For A Quotation Software As A buyer
Save 25 days of work every year by saving time, focusing on finding new suppliers & negotiations. AuraVMS eliminates the need to manually collect and compile vendor quotations.
All RFQs In One Place
No more juggling between multiple Excel sheets and no more manually managing which supplier quoted what for which item 3 months ago...
Compare Quotations Easily
Automatically collect suppler responses and see them in an easily comparable screen. Save time and use it in finding new suppliers
Improve Vendor Relations
See which suppliers are dormant, which suppliers are quoting best prices, who is winning most orders. Build vendor relations with this data
Bird's Eye View of All Sourcing
See multiple health metrics related to your procurement. Standard closure SLA, items which are still open for orders, supplier distribution, etc..
All RFQs In One Place
No more juggling between multiple Excel sheets and no more manually managing which supplier quoted what for which item 3 months ago...
Seamless Integrations & Automation
Automate tedious manual labour work of your team, and focus time on what actually matters
Say NO To Manual Repetitive Tasks
By using AuraVMS along with integrations of ERP & Inventory systems, our customers eliminate over 95% of manual data entry tasks from procurement team's bucket. This frees their time to find new suppliers, manage vendor relationships more effectively, and massively optimize their procure-to-pay process.
Automatic RFQ creation & quote collection with standard product+UOM master & inventory integrations
Effective, automated & concise supplier communications. Reducing the need to personally follow up with vendors & collect information
Complete standardization of data, to be reused and analyzed at any point in the future. No more managing multiple Excels or Google Sheets or Email clients. AuraVMS is the only procure-to-pay software you need!
Supplier Performance Monitoring
When dealing with 50+ suppliers of different materials, it's easy to lose track of which supplier sells what. AuraVMS makes supplier management effortless by organizing all vendor data in one place.
Compare supplier performance on response rate, pricing efficiency, and timely deliveries
Send automatic reminders to suppliers who haven't responded yet
Organize suppliers with custom tags for better categorization and quick access
Supplier Performance Dashboard
Track all your supplier metrics in real-time with customizable KPIs
Easy Comparison of Quotations
Collecting and organizing responses in different formats is tedious. AuraVMS automatically standardizes all quotes for easy comparison, saving you hours of manual work.
All quotes automatically formatted for side-by-side comparison
Send automated reminders to suppliers who haven't responded
Export consolidated quote data via API or Excel with one click
Attach Specifications & Documents
Stop sending attachments separately via email. With AuraVMS, attach product specifications, engineering drawings, images, and documents directly to each RFQ item. Suppliers receive everything in one place, reducing confusion and ensuring accurate quotes.
Attach PDFs, Word docs, Excel files, and images to each RFQ item
Suppliers download specifications directly from their quote page
Secure storage with automatic backup and file integrity verification
Complete audit trail of all file uploads, downloads, and deletions
Supported formats: PDF, DOC, DOCX, XLS, XLSX, PNG, JPG, JPEG
Attach Files to RFQ Items
Share specifications and documents directly with your suppliers
Anonymous & Fair Bidding - No Supplier Signup Required
Ensure fair competition among your suppliers with zero friction. When you send an RFQ through AuraVMS, each supplier receives a unique instant-access link. No signup, no login, no training needed - they simply click and quote. Each supplier sees only their own quote, never competitor prices.
Suppliers receive instant-access links via email/WhatsApp - NO signup required
Zero onboarding or training needed for your vendors
Each supplier sees only their own quote, never competitor prices
Encourages genuine best-price offers without undercutting games
Complete Data Export with One Click
Need to analyze your procurement data or share with stakeholders? Export everything at once. AuraVMS compiles 22 comprehensive data fields and delivers a formatted Excel file directly to your email.
RFQ Data
- • RFQ ID & Dates
- • Terms & Conditions
- • Payment Terms
- • Shipping Terms
Product Data
- • Product Names
- • Quantities & UOM
- • Specifications
- • Delivery Dates
Supplier Data
- • Company Names
- • Contact Details
- • Categories
- • Email & Phone
Quote & Order Data
- • Prices & Quantities
- • Lead Times
- • Order Status
- • Placement Dates
22 Data Fields
Complete procurement history in one Excel file
Digitize Your Entire Procurement Process
From RFQ creation to order placement, AuraVMS provides a seamless digital experience
Analytics Dashboard
Real-time KPIs: RFQ closure time, supplier response rates, spending by vendor, lead times. Filter by date range.
Automated Workflows
Automatic RFQ distribution, supplier reminders, and order confirmations. Set up once, save hours daily.
Document Attachments
Attach specifications, drawings, and documents directly to RFQ items. Suppliers get everything they need.
Mobile Accessible
Access your procurement data anywhere, anytime, from any device. Suppliers quote easily from their phones.
And a whole lot more possibilities
AuraVMS is packed with powerful features designed to make your procurement process efficient and hassle-free.
Import Vendors In Bulk
Upload your existing supplier list from Excel or CSV - names, contacts, emails, and categories. Validates data automatically and skips duplicates. Your entire vendor database ready in under 5 minutes.
Highlight Best Quotations
We highlight the best quotations based on Price, Lead-time and MOQ. So you can make the decision quickly
Email & Whatsapp Communication
AuraVMS seamlessly integrates your Email and WhatsApp integrations so you can reach your vendors wherever they are most comfortable
Unlimited RFQs & Quotations
We charge you only for access, and after your 7 day trial period. You don't have to worry about losing your precision historical data
Monitor Vendor Performance
Monitor closely, which vendors are most engaged and which vendors need relationship building
Sending Reminders
Tired of following up with suppliers? Use AuraVMS to send reminders to all vendors who have not quoted yet
24X7 Live Support
We are reachable and at your service 24X7 via Email and WhatsApp. If you face any challenges or what to request new features, you can reach us quickly
Industry Standard Security & Compliance
Procurement data is a very sensitive subject for every business. We make sure that only you can use your data and no one else can. With regular security audits, and following top security practices
Analytics Dashboard
Track procurement KPIs in real-time: average RFQ closure time, supplier response rates, spending by vendor, lead time comparisons. Filter by date range - today, 7 days, 30 days, 90 days, or all-time.
Customizable Templates
Customize the templates for RFQ and Quotation according to your needs and usage
On Premise Setup
Worried about security of sensitive procurement data? We will help you set-up our entire software on your own servers and systems to run independently. Get your personalized custom features and workflows that are specific to your organizations without worrying about any security issues
Attach Specifications & Documents
Attach PDFs, Excel files, images, and drawings directly to RFQ items. Suppliers see exactly what you need - no separate emails required. Secure storage with full audit trail.
One-Click Complete Data Export
Export your entire procurement history to Excel - RFQs, suppliers, quotations, orders, terms, and specifications. 22 data fields delivered directly to your email.
Fair & Anonymous Bidding
Suppliers receive instant-access links - no signup, no login, no training needed. Each supplier sees only their own quote, never competitor prices. Zero friction for your vendors.
Complete Audit Trail
Every action is logged - file uploads, downloads, quote submissions, order placements. Know who did what and when for complete compliance.
Smart Auto-Suggestions
AuraVMS learns from your history. Get instant suggestions for product names and units of measure as you type. Create RFQs faster than ever.
Powerful Search & Filters
Find any RFQ instantly. Search by product name, RFQ ID, or supplier. Filter by status (open/closed), response state, and sort by date or activity.
Simple Integrations With Internal Systems
Integrate AuraVMS with your internal systems to seamlessly transform your business data to procurement and to seamless delivery of your goods and services
Trusted by Procurement Teams Worldwide
AuraVMS has revolutionized how we manage our vendor relationships. We've cut our procurement time in half and improved supplier response rates by 35%.
Sarah Johnson
Procurement Director, Tech Solutions Inc
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