Purchase Order Acknowledgment (POA)

Purchase Order Acknowledgment (POA) is a formal communication from a supplier confirming receipt and acceptance of a purchase order. This document serves as verification that the supplier understands and agrees to fulfill the order under the specified terms.

A complete POA typically confirms:

• Receipt of the purchase order
• Agreement on items, quantities, and prices
• Confirmation of delivery dates
• Acceptance of payment terms
• Notification of any discrepancies or changes
• Order processing status

Automated procurement systems track POA submissions, flag missing acknowledgments, and alert buyers to any supplier-proposed changes that require review, ensuring alignment between buyer expectations and supplier commitments throughout the fulfillment process.