RFQ Software for Manufacturing Procurement
Source raw materials from multiple suppliers, compare pricing with automatic L1/L2/L3 ranking, and place purchase orders - all without the email-and-spreadsheet chaos.
The Procurement Challenge
Chasing suppliers for quotes via email and phone
Every procurement cycle starts with emailing 5-10 suppliers asking for prices, then following up when they do not respond, then copying prices into a spreadsheet to compare. This takes 3-5 days per cycle.
Manual quote comparison in spreadsheets
Each supplier responds in a different format. Someone has to normalize the data, build a comparison table, calculate landed costs, and present options to management. Error-prone and time-consuming.
No visibility into supplier performance
Which suppliers respond fastest? Who gives the best prices over time? Which ones miss delivery dates? Without structured data, these questions go unanswered.
Inconsistent procurement across plants
Different buyers at different locations source the same materials from different suppliers at different prices. No standardization, no volume leverage.
How AuraVMS Solves This
Send RFQs to all suppliers at once
Create an RFQ with items (steel rods, chemicals, components), quantities, and specs. Send to all approved suppliers with one click. They quote through instant-access links - no signup needed.
Automatic L1/L2/L3 price ranking
Every supplier response is automatically ranked by price. L1 is the lowest, L2 is second lowest. No spreadsheet formulas, no manual sorting. See the best deal instantly.
Track supplier lead times and delivery performance
Every quote includes lead time. Over multiple RFQ cycles, you build a performance history per supplier - response rates, average pricing, delivery reliability.
Standardize procurement across your organization
One supplier directory, one RFQ process, one comparison format. Whether you have one buyer or ten, everyone uses the same system.
API for ERP integration
Connect AuraVMS to your ERP or inventory system. Trigger RFQs automatically when stock hits reorder points. Pull quote data into your existing dashboards.
Example: A Typical Manufacturing RFQ
RFQ: Q3 Raw Materials - Steel and Copper
Items:
- Steel Rods - 500 kg, Grade A, 12mm diameter
- Copper Wire - 200 meters, 16 AWG
- Aluminum Sheets - 100 pcs, 2mm thickness
Sent to:
5 approved metal suppliers, all notified simultaneously
What Manufacturing Teams Achieve
- RFQ cycle time reduced from 3-5 days to under 2 hours
- 10-20% cost savings through competitive bidding on previously sole-sourced materials
- Complete audit trail of every procurement decision
- Supplier performance data that informs future sourcing strategy
- Standardized procurement process across all buyers and locations
Ready to streamline manufacturing procurement?
Start your free trial today. Setup takes 15 minutes, no credit card required.