RFQ Software for Trading and Distribution Companies
Request quotes from multiple sources simultaneously, compare landed costs including shipping, and turn around customer pricing requests in hours instead of days.
The Procurement Challenge
Speed matters - customers want prices fast
A customer asks for a price on 500kg of a chemical. You need to check 3-5 suppliers, get their current pricing, factor in shipping, and respond before the customer goes elsewhere. This needs to happen in hours, not days.
Comparing landed costs across international suppliers
The unit price is only part of the story. Shipping costs, duties, packaging, MOQs, and lead times vary by supplier and change frequently. Comparing total landed cost manually is error-prone.
Managing supplier relationships across many product lines
Trading companies work with dozens of suppliers across multiple product categories. Keeping track of who supplies what, at what prices, with what lead times, across which regions.
No historical pricing data for negotiation
When a supplier quotes $45/kg, is that good? What did they quote last time? What did competitors quote? Without structured data, every negotiation starts blind.
How AuraVMS Solves This
Blast RFQs to multiple suppliers in minutes
Create an RFQ with the items your customer needs, send to all relevant suppliers at once. They quote through instant links - you get responses in hours, not days.
Compare all quotes side-by-side with automatic ranking
L1/L2/L3 ranking shows you the best price instantly. See lead times and remarks alongside pricing. Make sourcing decisions in minutes.
Build pricing history over time
Every quote is stored. Over months, you build a pricing database - what each supplier charges for each product, how prices trend, where you have leverage.
Respond to customers faster
With supplier quotes in hand quickly, you can price your customer quotes faster. The companies that respond first win the order.
API integration for automated quoting
Use the AuraVMS API to trigger RFQs from your CRM or order management system. When a customer inquiry comes in, automatically request supplier quotes.
Example: A Typical Trading RFQ
RFQ: Customer Inquiry - Industrial Chemicals
Items:
- Sodium Hydroxide - 2 tons, industrial grade
- Isopropyl Alcohol - 500 liters, 99% purity
- Citric Acid - 1 ton, food grade
Sent to:
6 chemical suppliers across 3 countries
What Trading Teams Achieve
- Customer quote turnaround reduced from days to hours
- Historical pricing data for stronger supplier negotiations
- Consolidated supplier management across all product lines
- Better margins through systematic competitive bidding
- API integration with existing order management systems
Procurement teams in trading trust AuraVMS
“We were comparing supplier quotes on a shared Excel sheet that three people edited simultaneously — it was chaos. AuraVMS put every quote in the same format, side by side, and the arguing stopped. We close RFQs in two days now instead of two weeks.”
Gunnar Sjoberg
Procurement Manager · Metal fabrication · Ohio
“I run a 40-person manufacturing unit. Coupa quoted us $70,000 a year — that's more than my procurement headcount costs. AuraVMS does 90% of what I need for $15 a month. The ROI isn't even a question.”
Devansh Kothari
Operations Director · Electronics manufacturer · Texas
“The anonymous bidding feature is the real differentiator. Before, suppliers knew they were the only one quoting and priced accordingly. Now they see a competitive process and we've seen prices drop 8–12% on average across our top 20 SKUs.”
Shubhangi Deshpande
Head of Procurement · Pharmaceutical company · Mumbai
“My suppliers don't need to sign up for anything. They get a link, they fill in their price, done. That was the dealbreaker with every other tool we tried — suppliers just refused to create accounts on yet another portal.”
Tomas Hrbek
Purchasing Manager · Construction supplies · Florida
“We manage three construction projects simultaneously, each with different material requirements. Before AuraVMS, I had a separate spreadsheet per project and spent Fridays consolidating. Now each project lead creates their own RFQs and I see everything in one dashboard.”
Bridget O'Sullivan
Project Director · General contractor · Colorado
“The WhatsApp integration is huge for us. Half my suppliers in Latin America don't check email regularly but they're on WhatsApp all day. Quotes come back in hours instead of days.”
Sebastian Uribe
Supply Chain Manager · Trading & distribution · Mexico
Ready to streamline trading procurement?
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